Thank you for your interest in being one of our
car show vendors! Here you will find general
guidelines for being a vendor at an HVCCDE show.
This page is intended to help potential vendors
understand the selection process used by HVCCDE for each
of our shows. Additional rules and requirements
can be found in the show's vendor agreement (specific to
each show), which can be found by following the
steps in "How to Apply" at right. Please read over these
at your leisure and, if you have any further questions,
please do not hesitate to contact us!
Requirements for Participation The Board of
Directors of the Historical Vintage Car Club of Delaware
strives to produce some of the best car shows anywhere in
the Tri-State area. Therefore, we must insist on
adherence to the following requirements with regard to
all vendors who participate in our shows:
Primary Merchandise Vendors:
Primary Merchandise Vendors will
be given preferential consideration in all
HVCCDE shows. In order to be considered a
primary vendor, products or services offered must be relevant to the
automotive field. Examples include, but
are not limited to: - Automotive Memorabilia,
Parts, Accessories - Automotive Themed Art
- Transportation Themed Merchandise, Art,
Clothing, etc. - Automotive Field Businesses
(Repair Shops, Specialty Services, Dealerships,
Parts Stores, etc.) - Specialty Businesses
(Garage Floor Coatings, Garage Storage
Solutions, Paving and Sealcoating, etc.)
Secondary Merchandise Vendors:
Vendors of items which do not meet
the criteria for Primary Merchandise Vendors
will be considered by the HVCCDE Board of
Directors for larger shows where vendor space
restrictions do not apply. Vendors who are
determined to be Secondary Merchandise Vendors
by the HVCCDE Board will be notified
accordingly. IF the show
venue allows for additional space requirements,
Secondary Merchandise Vendors will be considered
on a first come, first placed basis.
Food Vendors: There are no restrictions on the types of
food vendors that may be permitted to
participate in our shows. Food vendors
must comply with all Health Department laws and
regulations which apply to the operation and
vending of food. It is the responsibility
of the vendor to acquire and maintain all
appropriate certifications and inspections
required by State and Local law.
Charity / Non-Profit:
Organizations supporting local charities or
causes may be included as vendors. All
organizations must be Delaware based
(applies to this category only).
Examples include, but are not limited to: -
Local Lions Clubs - Veterans Homes - VFW's
/ Legion Posts, etc. - Local Scout Troops
Supporting organizations for show
beneficiaries may be included as vendors.
An example of this would be a hospice care
service setting up an information table at a
show benefiting a Veteran's home. The
HVCCDE Board will make a determination with
the show's beneficiary organization as to
which vendors will be permitted to attend.
All applicants must provide detailed information on what
merchandise they wish to sell, or which organization
they wish to support. HVCCDE Board will consider
all entries. As a part of the planning process of
each show, HVCCDE and the host venue will agree upon a
maximum number of vendors which will be permitted to
attend based on location, logistics considerations, and
available space. HVCCDE will not exceed the number
of vendors which has been agreed upon with the host
venue, and will attempt to balance different types of
vendors (listed above) as evenly as possible.
HVCCDE can not guarantee that all vendors (regardless of
category) will be selected for shows.
Rules for Participation
In addition to the rules and requirements outlined in
the show's vendor agreement (available on the show's page
of this website), all vendors are expected to adhere to
all rules that apply to the show in which they are
HVCCDE has the right to exclude any product,
media, or on-site exhibit that is not consistent
with the Club's guidelines.
Vendors must maintain an active display for
the duration of the show as advertised.
Vendors will be permitted to set-up and
tear-down at specific times before and after the
show respectively. Specific guidelines for
set-up and tear-down will be provided by HVCCDE
prior to the show.
Acceptance and Placement You will be
notified within two weeks of receipt of your application
IF there is an issue or concern with your application.
Otherwise, you should plan to participate in our show,
and you will receive confirmation with additional
information on setup locations and load-in times.
Note: Cashed checks serve as a preliminary
acceptance as a participant. Applicants who are
denied space at the show will have their checks either
destroyed or returned to them as they wish.
Manning your Sales Acceptance to the
show requires a full day of exhibit. It is the
vendor's responsibility to have their booth presided
over at all times from the beginning to the end of the
show's advertised hours.
All vendors are
responsible for tables, chairs, drapes, stanchions or
any other equipment required for the utilization of
their assigned space. HVCCDE will not provide this
equipment. Excessively loud generators are not permitted.
Vendors may not extend displays beyond their
assigned area. All sales, demonstrations,
discussions, or other activities (such as the
distribution of literature or giveaways of any kind)
must be confined to the vendor's assigned space.
Inflatable displays must be disclosed in advance with a
photograph, and are subject to approval by HVCCDE.
Vending is permitted only from the assigned location.
No roaming sales or passing of sales literature is
allowed at HVCCDE shows (excludes car show flyers).
Additional rules and requirements are outlined in detail
in our Vendor Agreement. Please see the
instructions at the top of the page for downloading a
vendor agreement for the show you wish to participate
in. Agreements are specific to each show.